Guidelines and Suggestions
following guidelines and suggestions are designed to make your job as
a contributor easier, assist
your journal's editor by allowing him to review manuscripts in one
format where omissions and missing information will be discovered
early in the publishing process, allow our editorial staff
to make your article look and read better, and improve the
timeliness and work flow on your journal.
Remember, you are not back in school, this is not for a grade,
we are here to help. ABI's
professional editorial staff
can make everyone
look and read better if they have time, and, the fewer format errors
and minutia problems they have to address, the more time they will
have to do a better job for you.
following these guidelines and suggestions from the beginning you
will save time -- your time. You
will also be better able to devote your energy
to the content of the article. The below suggestions for
getting started may seem very basic, but by following them you will
find that the work will go much smoother.
Decide on a topic and title for your article.
to ensure suitability, avoid duplication of other ongoing
efforts, and agree to a schedule.
Identify and contact potential co-authors (if any) and agree on
Review the below submission guidelines (also at the back of the
Journal) for formats to use
in all your work on the article from
the beginning. Review previous issues to get a visual feel for the
appropriate format and format minutia.
Construct an outline of the article stating purpose and scope.
Use the first and second order headings from your article as the Roman
numeral and capital letter portions of the outline. Flesh out headings
to whatever level you find helpful.
Identify illustrations, tabular data, and photographs you will
need and decide on source and schedule.
Mark your outline with preliminary location of illustrations
and tabular data, number these in accordance with the following
Working on your PC or MAC, and following your outline, begin
Upon completion, review your article to ensure all necessary
elements have been
included, in the format requested.
Review your article for content.
Review the text for
errors and omissions. Please pay particular attention to the use of
upper and lower case letters in the headings and verify that author
information is as per the guidelines format.
Review your artwork and tables to ensure they are the quality
you want. Make sure that the list of captions at the end of the
article is correct and numbered the same as the pieces and callouts in
your references/endnotes to ensure that all necessary data has been
included in the format requested.
Run a final computer spell check on the completed manuscript.
Copy your completed and reviewed manuscript onto a floppy disk,
print two double spaced drafts from that disk, label and pack the
artwork with the disk, and send
the complete package of disk, draft, and artwork to
are asked to strictly adhere to the following publication guidelines.
They are provided to allow the most expeditious processing of
manuscripts and to ensure that the Journal
will be delivered to subscribers in a timely and professional manner.
will be considered for publication if they meet the following
clinical or research information for professionals who serve patients
that have suffered eye loss. Primary interest is in articles dealing
with ocularistry -- the science, art, and craft of making an
artificial eye. Additional areas of interest include articles from
related professions involved in the goal of rehabilitating the
anophthalmic patient, including ophthalmic plastic surgery, patient
counseling, anaplastology, and optics. Articles may be related to
either current or historical information concerning techniques,
materials, and procedures that have a clinical application.
original and have not been published previously. Note: previously
published articles may be considered if they contain valuable
information, are not readily available to Journal
subscribers, and are not encumbered with copyright restrictions.
consideration, all articles should be submitted in duplicate, double
spaced with adequate margins, with all pages numbered. The submission should be prepared on a PC or MAC platform,
using a standard word processing program, and should include a floppy
disk containing the complete manuscript. The disk should be labeled
with the operating system and word processing software used as well as
all revision levels. We reserve the right to edit all submissions to
fit the space available and ensure conciseness, clarity, and stylistic
consistency. Submissions should not (in general) exceed 12
double-spaced pages (excluding references,
illustrations, tables, legends, and footnotes). The text must
conform to standard English usage.
may be of a variety of types for consideration, including:
(research procedures, new developments, materials)
(description of technical procedures)
(timely topics of interest to the profession)
reviews (historical developments of ophthalmic prosthetics or related
title page must include only
the article title, the full name and title of each author (for
publication purposes, authors should be limited to five; additional
contributing authors will be limited after the references), a short
title of the article to be used for running heads, and key words. A
sample is provided below:
Title for Articles for the Journal of Ophthalmic Prosthetics
Title: Sample Title for Articles
writing, ABI Professional Publications, ASO
are required for all articles. They should clearly state the clinical
or scientific significance of the article and
include the important points discussed in the article. It
should be limited to approximately 100 words, typed in italics, and be
the second page of the double spaced submission.
A short sample is provided below:
This article is designed to
improve the flow of articles.
It should not exceed 100
of heads and subheads should be minimized. A subhead should never
follow a head without intervening text. No more than two levels of
heads and subhead should be used. First order heads should be flush
left with all capital letters. Second order heads, or subheads, should
be typed in italics with only the initial letter in each significant
word capitalized. Samples are provided below:
or Second Order Heading Sample
articles require references to establish professional merit. They
should be identified in the text by sequential Arabic superscript
numerals in the order they appear in the text.
The references should be typed in double-space format at the
end of the text under the heading References.
The format and information required for
the reference will vary depending of the reference source.
for journal articles are to be made in the following format:
WL. Reconstruction of the eyelid. AM j Ophthalmol 1945; 28:1203-11
in a Book
for a chapter in a book are
to be made in the following format:
H, Shore N, Correction of problems of the anophthalmic socket. In:
McCord CD Jr., ed. Oculoplastic
Surgery, New York: Raven Press, 1961
to a book are to be made
in the following format:
A. Reconstructive Surgery of the
Eyelids and Ocular Adnexa, Birmingham, Al: Aesculapius Publishing
Company, 1966: 19-23
List all authors when 6 or fewer; when seven or more list first three
and add et al.
should be single-spaced
throughout. They should be numbered according to their order of
mention in the text. Each table should be submitted on a separate page
at the end of the article. Omit horizontal and vertical lines. A
concise heading should be supplied as the title. Tables should be
self-explanatory and not duplicate the text. Any footnotes to the
table should accompany the table.
Any non-standard abbreviations should be explained in the
(two glossy black and white sets, unmounted) should be submitted with
the manuscript. They should have a label attached to the back (after
the label has been filled out) providing the number of the order of
their mention in the text, with an arrow pointing to the top, and the
short title of the article. Writing directly on the back of the photo
may seep through or cause impressions that are visible on the front.
Slides and color prints should be converted to black and white prints
prior to submission. Remember, illustrations can be no better than the
originals, and conversions from other formats (color or slide) should
be carefully inspected by the author to ensure proper reproduction and
contrast. Illustrations will not be returned unless specifically
requested by the author.
should be typed single-spaced
on a separate sheet of paper at the end of the article. If an illustration is taken from previously published
material, permission must be obtained from the copyright holder by the
author, and the legend must credit the original source.
and Digital Files
not include screened tones on your drawings, as we are unable to
rescan and change the size to fit our design without causing patterns
to appear in the tones. We prefer not to work with digital files for
illustrations or photos. These can present technical problems
depending on the author's software. On occasion, we have been unable
to open the files and on other occasions, we have been unable to
change the size of the artwork as required.
is the author's responsibility to obtain written permission, and
retain on file that permission, for use of all material protected by
copyright. This includes, but is not limited to:
text, illustrations, tables,
and photographs. The author is also responsible for obtaining
and maintaining on file, releases for photographic subjects in
RELATIONSHIP WITH COMMERCIAL PRODUCTS
may not directly or indirectly advertise products in their articles in
which they have a financial or family connection, unless the
relationship is clearly stated in the article and approved by the
Publisher and the American Society of Ocularists. Product trade names
used must be accurate and be followed by ™ or ® as appropriate.
Manufacturer information should follow in parenthesis.
for our catalog or to order